What is Purchase Order?
A Purchase Order in ERPNext is a confirmed procurement document sent to a supplier authorising the purchase of specified items at agreed quantities and prices.
Creating a Purchase Order
Go to Buying → Purchase Order → New. Select the Supplier, add items with quantity, rate, and required delivery date. Apply taxes. Submit to send the PO to the supplier. ERPNext tracks fulfilment against each PO line as Purchase Receipts arrive.
PO Status and Amendment
PO status flows: Draft → Submitted → Partially Received → Closed. You can amend a submitted PO before any receipt is made. After partial receipt, only unreceived quantities can be modified. Close a PO manually to stop further receipts when a line is short-shipped.
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